Jobs offered

Archives & Collections Assistant

Job typecontract
LocationHeart of England
Closing date11 August 2016


Lloyds Register Foundation Archives & Collections Assistant
Ongoing Fixed Term Contract until at least July 2019
Location: City of London

The Lloyd’s Register Foundation is the owner of the Lloyd’s Register Group, which has a vibrant history spanning over 250 years, originally known for the classification and survey of ships. During that time, a varied collection of documents have been created and used by Lloyd’s Register. A small proportion remains and comprises of: Committee Minutes, ship and engine plans, reports, surveys, correspondence, certificates, photographs and many other documents. 

Although the plans and survey reports collection is partially indexed, the majority of that remains uncatalogued. The Heritage and Education Centre seek a highly competent candidate, with an interest in maritime history who will work as part of Project Undaunted. This is the Lloyd’s Register Foundation’s venture to catalogue, conserve and create educational resources for the plans and survey reports part of the collection so that it can be used by academics and members of the public. 

This initial phase of the project aims to catalogue and digitise 10% of this unique collection. 


The successful applicant will catalogue the extensive Lloyd’s Register Foundation Archive of plans and survey reports held at Woolwich prior to scanning. 

Initially, this will be undertaken using Excel but will subsequently involve a Collections Management System (CMS), using archival standards and collection specific fields.  

We are seeking someone who is committed to making archives accessible, who is flexible and adaptable, well-motivated and enthusiastic. 

You will work with an attention to detail and be able to organise your workload and prioritise tasks. 

Additionally, you should be able to work individually under your own initiative, as well as enjoying working as part of a larger team.

Characteristics, duties and responsibilities;

• Work flexibly to catalogue material initially in Excel and be willing to learn how to use a purpose built Collections Management System
• Follow predetermined systems of entering data into the cataloguing system, as well as researching elements when necessary
• Work closely with subject specialists to provide intellectual and physical access to materials in a timely manner
• Catalogue a range of material within the LRF Archive that falls under the scope of Project Undaunted
• Determine appropriate treatments for series or multipart items after training
• Recognise materials that need conservation after training
• Conduct all activities in line with internal procedures, contractual requirements and departmental convention
• Report to managers on progress and stick to predetermined targets



• The right or ability to obtain the right to work in the UK.
• Fluent spoken and written English commensurate with the role.
• A relevant degree or in a historically based subject, preferably maritime history or equivalent 
• An interest in maritime history would be beneficial
• Experience of cataloguing in a professional museum/archive environment using Excel and/or a purpose built Collections Management System is desirable
• Understanding of archival cataloguing standards in the UK 
• Demonstrates a high level of understanding of archives and the heritage industry, as well as awareness of current issues
• Excellent understanding of the key information needed to catalogue an item and the reasons for needing that information

Personal Skills

• Flexible approach to duties in changing archive environment
• Ability to change strategies/behaviours in response to changing priorities and conditions.
• Excellent IT skills
• Accurate, efficient and consistent in data input
• Methodical approach to achieving workload
• Motivation and self-discipline to work well independently on repetitive tasks but also to be part of a team
• The ability to interact effectively with colleagues, and other diverse groups and individuals in a friendly manner
• Ability to establish efficient, realistic plans to address the task of cataloguing step by step, set priorities, and communicate, share and evaluate plans, as well as report back to colleagues
• Strong organisational and planning skills

How to respond

Apply online now here. 

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